A standup meeting agenda serves to update your whole team on each member’s progress. They’re typically held every day at a set time. During every meeting, each team member will discuss what they completed yesterday, what’s on the docket today, and if they’re experiencing any blockers that may prevent them from completing a task.

Holding standup meetings helps management gain a clear picture of the team’s progress and provides opportunities for brainstorming where team members can provide solutions to remove roadblocks. With FigJam’s standup meeting template, you can keep track of updates and create to-dos to ensure your entire team is up to speed and heading toward the finish line.

An effective daily standup meeting should be short and sweet. While some team members may want to discuss their daily to-dos at length, this can interrupt workflow and decrease productivity. 

Begin by addressing the purpose of the meeting, then ask each employee a trio of questions:

• “What did you accomplish yesterday?”
• “What are you working on today?"
• “Is there anything stopping you from completing your tasks?”

Make a note of each answer. Then, if there’s time, encourage your team to identify if there are any opportunities for team members to synchronize tasks or take the load off another employee’s to-do list.

Click here to learn more on how to run a great daily standup meeting.

Standup meetings are called that for a reason—before the age of remote work and virtual meetings, these discussions were held standing up. Why? To ensure that they were quick and efficient. As such, you should try to limit each meeting to no more than 30 minutes, depending on the size of your team.

A daily standup should also be held at the same time every day, with the same three questions asked, to provide employees with a reliable routine and the opportunity to prepare any talking points. FigJam’s template provides a structured format for productive meetings.

A daily standup meeting helps teams align on progress, roadblocks, and upcoming plans. A consistent daily meeting helps keep team members on the same page, ensures that action items are being completed on time, and improves communication across the entire team.

As a team leader, if you feel like individuals are not getting the most value out of daily stand up meetings, consider the following:

• Set specific goals for the standup meeting.
• Follow an agenda template to keep things on track.

Keep daily standups short. (Note: Even though daily standups are brief, encourage team members to provide context and ask clarifying questions as needed.)

Remote team members may struggle with communication and collaboration. A short, daily meeting is a great place to share project updates to the entire team while promoting accountability for those working virtually. Remote team members can also ask questions and bring up quick topics to discuss.

Our free daily standup template is structured specifically to help teams navigate their standup meetings remotely. To use this template:

• Set a timer for 5 minutes.
• Have each team member fill out what action items they completed last week, what they plan to complete this week, and any blockers they foresee impacting their workflow.
• Once everyone has finished filling out the template, have a team leader review all responses.

Stamp or mark any items to discuss with the broader team.