Design critiques are a key part of just about every design culture, and one of the few consistent rituals design teams share. Done well, they can leverage the unique superpowers of your team members to raise the collective quality of each individual’s work. Critiques should leave you feeling inspired, challenged, and empowered. However, in practice, it doesn’t always pan out that way. A poorly managed critique can cause your team to feel discouraged, overwhelmed, or completely lost. Over the past year, we’ve made a lot of changes to the way we do critiques at Figma to try and avoid those pitfalls.
Our driving philosophy is the belief that critiques should be motivating, not intimidating. Helpful, not discouraging. They should feel fun and be something designers look forward to. Does your team feel this way? If not, there’s an opportunity to turn them around and make them better.
We often forget how much of a privilege it is to truly collaborate with talented peers. Recurring design critiques are an essential part of fostering elevated collaboration between team members. We lose sight of the potential of the meeting if they aren’t run well, or if the environment doesn’t feel safe. Getting them right is a critical part of your team’s design culture and identity, and makes a large impact in recruiting and retaining talent!
In this article, I’ll share how we use critiques at Figma, and how we worked together as a team to turn them into meetings we all enjoy, rather than fear.
I had been helping facilitate critiques at Figma for about a year when the team decided to get together and chat about what was working and what wasn’t. We set out to “critique critiques”, if you will (🤦♂️). Turns out we had quite a large list of problems:
We collected all of this feedback in a Figma file and organized it into themes to help us make sense of it all.
Then something interesting happened. During the meeting, people started proposing one idea after another. The energy was light and fun, yet productive. This was ironically the exact feeling we wanted to replicate during critiques themselves!
What was it about this context that allowed people to loosen up and get creative? Perhaps the stakes were lower? Or no one person felt they personally were getting critiqued? Whatever it was, we were clearly working well together, and it felt great. By identifying the positive flow of the room as it was working, and acknowledging it, we knew our target.
Recognizing we wouldn’t solve everything in one discussion and that this would be an ongoing process, we created a “#design-crit-crit” channel in Slack to keep iterating together. Especially as our team grows, and as the types of problems we work on change, we wanted to make sure our process is always evolving with the company.
As in any good design process, we first had to align on the goals of critique. Only then could we understand and measure if our meetings were actually achieving what we needed. We decided on the following:
Noticeably missing from this is: “Making major product decisions” or “Determining product roadmaps.” Design critiques are not the forum for that; teams should have separate roadmapping processes to determine direction. Critiques need to remain a safe space for exploration and feedback, independent from roadmap decision making and free from stress.
Ultimately, critiques exist to help the designer/presenter — the person looking for support. In that way, it’s really up to them to utilize the best approach to accomplish that. The rest of the design team simply needs to commit to being present and ready to help.
With those goals in mind, we put together six different critique methods, each with their own strengths and purposes. They are designed to take place either in a 1-hour meeting (usually 2 topics, 20-30 minutes each) or in smaller ad hoc meetings, depending on the method. With the exception of the “Paper Print-Out,” any of these should work great for remote teams as well.
Standard format. Present context, receive feedback.
Best when: You want people to understand the context behind the project, and to walk them through your thinking. You’re ok with some discussion, and ideally, have specific feedback you’re looking for.
Step 0: Set-upBefore or as people are walking in, set up sticky notes and pens at each chair to encourage people to write down ideas throughout the meeting.
Step 1: Sharing context & internalizing feedback (~10-15m)Start the meeting by explaining the context of the project (if people aren’t already familiar with it). Why is it important? What are the goals? The project goals are the foundation of the project, and if people miss that part, their feedback will be misdirected. Decide if you want people to interrupt with questions, or wait until you’re done sharing, and let them know which you prefer. Include a slide dedicated to “Here’s the feedback I am looking for,” and conversely, “Here’s what I’m NOT looking for” to keep the discussion focused. Remind them to write down their thoughts as you’re going through the content.
Rather than present on a big screen, we often send everyone a Figma link and have them jump into Observation Mode. We find it much easier to see details this way, it works great for remote participants, is more reliable connectivity-wise, and better for high frame-rates than most screen-sharing software. You run the small risk of people wandering in the file rather than observing, but we’ve found that can also sometimes be a good thing if someone missed something but didn’t want to stop the full group for it.
Step 2: Clarifying questions (~2-5m)After you finish presenting, take a few minutes to allow anyone to jump in with clarifying questions. This is important because if one person is confused, it is likely others are as well. You want questions clarified before folks jump in with feedback to ensure everyone is on the same page.
Step 3: Receiving feedback (10m+)We have two very different approaches to receiving feedback from the room. We’ve branded them to make them easier for the facilitator/presenter to request which form they prefer to receive feedback in:
As you’re receiving feedback, try not to get defensive and justify everything. It’s best to model good behavior by simply thanking people for their feedback. You don’t need to respond immediately to everyone’s points. It’s ok to take time to consider what they’re after and get back to them later.
Step 4: Thanks & follow-ups (1m)Don’t forget to thank everyone, and let people know how best to send you feedback if they think of anything else. Should they send it via Slack? In a notes document somewhere? In the Figma file? Are you free to meet with them individually? If so, when? You could also put the work on them to find time with you, which can filter out people who felt strongly enough to do that. More often I prefer to make it as easy for people to contribute as their ideas are usually quite helpful.
Brainstorms, Crazy 8's, Mood boarding, Sketching, etc.
Best when: You’re very early on in a project. Maybe you’re looking to soak in as much as you can from other people about what they may have already thought about or explored in the past. Maybe you just want a kick-start to be as divergent and exploratory as possible before starting to narrow in. Your design team brings together so many different perspectives and skills that involving them early can often inspire entirely new concepts, and help avoid tunnel-vision.
How: There are lots of methods out there for brainstorming. If you’re using paper, personally I love the Crazy 8’s method. Our favorite way of doing these, however, is inside of Figma itself. In particular, one recent fun example was when one of our design interns, Andrew Shen, got a bunch of us in a room to research his summer project, “Comments in Figma.”
All Andrew had to do was drop us a Figma file with a few prompting questions for us to jam on. Things like, “What are the biggest problems with comments today?” “What commenting experiences do we like?” “Any ideas on how they should behave?” “Should they be more like email or like Slack?”
Then we were off to the races — we went heads down for 30 minutes and started dropping in references, snippets of texts, and anything else we could to get our ideas across. This quickly became much deeper than just a survey or a poll because you could see others’ ideas in real-time, and start to riff off of them together. After going heads down, we went around the room and discussed each other’s ideas, adding any clarification where needed. In just a single hour, Andrew had leveraged the collective brainpower of six people, and had tons of material to work from when starting to sketch out some ideas.
Work in small groups of 2-3.
Best when: The problem may require more context and deep work. It’s hard to get a big room thinking about everything all at once, so organizing participants into small groups is much more productive
Perhaps our most popular alternative method so far, pair designing has become a staple in our process at Figma. So much so that for a little while, once a week we dedicated one of the critiques to strictly using this method. We’d start each meeting by dividing people up into groups of no more than three people to tackle problems.
We’ve since moved away from requiring this once a week because it didn’t feel right to force people to use a method if they weren’t ready for it. Instead, we’ve started encouraging people to plan these meetings ad hoc. Now, people simply shout out in the design channel on Slack, “Hey, anyone free to pair?” — then they schedule a separate time together.
Another way to encourage frequent pair designing is by assigning a “co-pilot” to any lead designer working a project. At a start up like Figma, we’re a small team so there aren’t enough designers to have multiple people on the same problem full-time. We found that by assigning a partner even just part-time, it can make a big difference in feeling less alone while solving a problem. It hasn’t been perfect or consistent; for many projects we forget to assign a co-pilot or people simply get too busy. But as we grow, we hope to formalize this further.
It’s worth noting that pair designing is not a new concept. Engineers have been pair programming for years to help debug problems and catch mistakes. Going back even further, as far back as 10-220 CE, Rabbis used to urge students to acquire study partners under a process called Havruta; an approach to Talmudic study where small groups analyze and debate text together:
The Havruta relationship gives each student a platform to clarify and explain his position to a partner; then the two go on to question, defend, convince, amend, fine-tune, and even arrive at new conclusions through rigorous intellectual collaboration.
Professor Nathaniel Deutsch gave a pretty cool lecture about the benefits of practicing in pairs from this historical context if you’re curious to learn more about it.
And if you’d like to continue discussing pair design in general, I’d recommend reaching out to Stephanie Engle who’s been thinking a lot about this as she’s found pair sessions particularly helpful during her time working at Cruise and at Facebook.
Everyone stays silent and reviews a document and adds feedback digitally. Similar to art gallery, except context may actually be given, and there's no verbal discussion.
Best when: You’re looking for a large volume of feedback, or you’re remote.
It seems funny at first to imagine a group of people in a meeting room, completely silent for an entire hour. But bear with us. We first got the idea to try this after Niko, one of our designers, read the Silent Meetings Manifesto. In it, the author, David Gasca, laments his frustrations for typical corporate meetings, and offers a unique alternative:
'Silent Meetings' are meetings where most of the time is spent thinking and discussing [via writing] the topics at hand. Functionally, they are based around a 'Table Read' that everyone at the meeting reads silently, comments in and then discusses.
The basic idea is that verbal communication in a group setting only allows for one line of conversation at a time. You have a speaker, and a bunch of listeners. By not relying on speaking, a “Silent Meeting” can instead offer multiple conversation threads simultaneously, allowing for a greater volume of feedback to be received in a shorter period of time.
For the givers, it allows the inclusive opportunity to more deeply internalize the work, and write thoughtful responses by being able to move at their own pace. For the receiver, it can be exhilarating and exhausting, but also very rewarding. Niko, for example, works remotely from Germany and often finds himself needing half a day to process the avalanche of feedback. And although it can feel overwhelming at first, it can spark so many new ideas over time.
Silent critiques do require more preparation work as they effectively need to work asynchronously; the audience needs to be able to gather all the context necessary inside the document to offer feedback. Another reason this works particularly well for remote designers, is that they often have time and interest for exercises that get the most out of their limited interactions with headquarters.
These Silent critiques can also be done completely asynchronously by sending out a prompt in a Slack channel. But we found that the main advantage of scheduling a set time or doing in person is to ensure people actually take the time to review the work.
Print out work on paper and hang it up around the room.
Best when: You have a wide set of ideas that are hard to navigate in a single file, or you want to inspire people to not feel so limited by the pixels themselves.
Believe it or not, there was a time where designers didn’t have computers to run critiques. Crazy, right? Sometimes I think we forget how valuable it was then to get the chance to work with physical materials. We’re so used to staring at screens all day that we assume meetings have to run this way too. Actually encouraging people to get up and move around has a ton of benefits. Ideas may flow more freely, and the change in context can be helpful for not feeling so limited by pixels.
If you went to design school like I did, you might have had the profoundly memorable experience where professors would hang up all of the students work on foam core or cork walls and teach everyone how to critique it together. Sometimes they’d take a big red pen and annotate all over it. The class would surround the work, one at a time, and talk through what was working and what wasn’t. In my nearly 10 years designing products since then, I can only remember a small handful of times the design teams I worked on tried this method. Instead, we most often pointed at a screen on one side of the room, some of the time sitting nearly 20 feet (~6 meters) away from it!
Jenny, Rasmus, and Marcin, three of our product designers at Figma, have been particularly big proponents of getting us out of our chairs and back to the basics. The meeting can be run the same way as a “standard critique,” except we’re all gathering around the print outs, and attaching sticky notes as feedback.
Given that this method doesn’t work well for remote attendees, we combat this by assigning a note taker, recording the meeting, and taking photos. If the attendee can join in real-time, we'll often have a complementary Figma file (which doesn’t take much extra effort to make since you already needed to make one for printing), which lets them have their own “digital wall” if they’d like to try and follow along and add comments that way. If you really wanted to, you could even have the note taker try and transcribe their digital notes into physical ones to keep them together.
We end up doing this no more than once a month simply because of the overhead, and the reality of needing to put this feedback back in digitally. But once in a while, it’s a real treat to change up our day-to-day and goes a long way in opening up the conversation.
Bonus: A great side-effect of this is method is that it doubles as an amazing and lightweight way to share context or spark discussions with people from other functions in the office. If you’re able to, consider leaving the work up in the room even after the meeting, or even better if it’s on foam core that you can move it out to a more visible space in the office. The next time you see someone standing there, talk to them and ask them what they’re thinking! This fosters random cross-contamination, increases the context, and can increase the chance of serendipitous moments.
Sharing quick context on a project. No feedback necessary.
Best when: You’re not sure people are actually reading your “New Project! Heads up!” Slack message, and want to take advantage of the attention in the room to let people know about something you’re working on.
This is admittedly the least common method for us of the six, but sometimes we’ll carve out five minutes for someone to share something they’re working on as an “FYI.” With these, you don’t usually need feedback yet, but you want to put feelers out for ideas that have been explored before, or get a better sense for other designers who may be interested in chatting about it later. It’s a great simple way to solve for the first of the four critique goals, “Sharing context.”
We have lots more to learn, but here are a few tips that have worked well for us while running any of the critique methods listed above:
There’s a ton of great resources out there on feedback and critique. Here are a few of our favorites:
Thanks for taking the time to read about our critique process. We hope you found it useful. Please let us know if you try any of these methods or tips — and share your own!
We want to share more about the design team processes at Figma. What are you interested in? Have an idea? Send us a note on Twitter.
Finally, we’re thinking about inviting guests to our critiques (remotely or in person in San Francisco) in the interest of being more open with our design process. We’d also be super interested in joining your team’s crits. If you and your team would like to attend one, would like to invite us to yours, or want to just stay in touch about critiques in general, please fill out this form and we’ll see what we can do! #CritiqueSwap 😜
P.S. The best way to participate in our critiques would be to just join our design team! We’re hiring for multiple roles, and would love to hear from you you.