A Kanban board is a digital project management tool that effectively organizes tasks and streamlines project flow. They’re designed for the visual learners (and doers) in mind—helping team members visualize the work ahead.

Some Kanban boards use columns, others cards. On FigJam’s free Kanban board examples, you can use color-coded sticky notes, tags, and labeled columns to organize projects in various stages of production and separate the have-dones from the have-nots.

To create an effective Kanban board your whole team can follow, take advantage of this tool’s hallmark element: the column. A well-organized and clearly labeled Kanban approach provides your team with the support they need to understand and complete a project.

On our Kanban project management board, you can organize team and individual duties by their status—place all on-hold, in-progress, in-review, and completed assignments in their relevant columns.

When crafting your Kanban board online, optimize for interactivity and collaboration. A community sticky board can only go so far if your community doesn’t know how to use it. It’s never a bad idea to build some Kanban board orientation time into your team meeting agenda. That said, FigJam’s Kanban workflow is intuitive, enjoyable, and easy to learn—so you can start working together the right way, right away.

Other best practices include logging projects and due dates immediately, keeping columns clean and clear, and assigning projects to different team members to encourage accountability.

It’s also beneficial to set a limit on how many different types of work-in-progress projects are happening at one time. By limiting the number of ongoing assignments, your team can meet delivery deadlines with ease. It’s all about getting into that workflow flow, ya know?

Kanban board templates help teams and individuals visually manage their workflow. Having a project manager that handles tracking and progress updates can also help promote productivity further. A shared template can help every team member identify opportunities for continuous improvement (example: a task requires extra resources or a backlogged project has been roadblocked by external factors).

Overall, using a Kanban board template allows teams to see what work items need to be completed so that they can prioritize individual tasks, and ensure that nothing slips through the cracks.

Kanban boards are a helpful project management tool for a variety of team members including:

• Marketers: Use a Kanban board to track an upcoming campaign or complex project. Prioritize productivity by promoting asynchronous collaboration while ensuring target due dates are met.
• Development teams: Have a project manager keep track of feature requests and tickets. Track what's upcoming, completed, and backlogged. Or, visualize a project roadmap from ideation to implementation and QA.
• Human resources teams: Track recruitment, onboarding, training, and more with a Kanban template. Keep workflow items organized for different employees and focus areas.