Event Planning Template

FigJam
Perfect the party with our event planning template

Whether you’re planning an all-hands afterparty or a family-only wedding, FigJam’s collaborative planning templates make every step of the event planning process feel like a party.

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Communicate bottom lines, deadlines, and conga lines on our interactive event planning timeline.

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Nail down the logistics before you raise the roof

Lay a strong foundation for your big day by sharing notes, schedules, and info with interested parties.

Meet the deadlines: Visualize the weeks, days, and hours before the event day to cross every T and tie every bow right on time.

Control the scope: Rein in the budget and track your expenses with clarity so the only headaches arrive the morning after.

Keep the people happy: Keep up-to-date records of vendor lists and guest lists and share them with your team to eliminate day-of hiccups.

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parallel white rows with icons representing task stage

calendar graphic overlayed on a clipboard

FigJam
Party of fun > party of one

When it comes to planning a gathering, two heads are better than one, three heads are better than two, and four heads, well, you get the picture. With FigJam’s emotes and chat functions, you can let your entire team behind the velvet rope.

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Have your cake and eat it too

Create a master plan for your next event with FigJam’s event planning timeline example. With templates from our Community that organize tasks and responsibilities, you really can have it all.

Kanban board

Delegate tasks on a shared visual to-do list.

Mood board template

Keep track of various moving parts on a collective action plan.

Other templates from the community

Mix broad ideas with collaborative insights for a sparkling event.

FAQs

Planning a party. Not as much fun as, you know, going to the party. That said, with the right event planning strategies, your prep can be—almost—as enjoyable.

To write an event plan, begin by brainstorming event details and ideas. Then, define the scope of your event and nail down practical considerations such as budget, deadlines, and guest list.

Don’t forget to invite your team to the planning party. They’ll gauge your ideas, uncover new directions, and identify holes in your plan.

To plan a successful event, consider the what and the why of the event. What is the occasion—a wedding, launch party, industry-wide conference? Why is it important? Will it build culture? Inspire an exchange of ideas? Promote a product or a brand?

Use your answers as a way to home in on activities, speakers, venues, and more.

The first stage of event planning involves research and design. During this phase, you might focus on tailoring the event to your company or client—incorporating narrative, branding elements, and personal touches into everything from decor to activities.

On the day of the event itself, event planners are normally responsible for logistics coordination—addressing any last-minute changes to the guest list or mix-ups with vendors.

The last stage? The post-mortem. Gather your team (on your free FigJam event planning checklist template or over a well-deserved brunch) and discuss how the event went and what you can do differently for future events. Did you achieve your company’s purpose? What are the key takeaways?