Write down all your tasks in a list and rank them by their level of importance. You should also estimate how long each task will take so you can schedule it across multiple days if needed. This will be essential for task batching and starting block scheduling of your daily or weekly planner.

Once you have a general understanding of your commitments, open our weekly time blocking template and plot the tasks on your to-do list. When filling in your time blocking calendar template, consider external factors that can impact the amount of time you have, such as:

- Existing commitments including company meetings, school activities, or personal events

- Your fluctuating energy and productivity levels throughout the day

- Fellow collaborators to coordinate schedules with

Time blocking method is a time management technique that splits your day up into discrete sections. On your daily time blocking template, each section will be dedicated to a specific task with a start and end time. A time blocking schedule template can help you organize and prioritize your to-do list into bite-sized chunks, so you don’t feel overwhelmed.

With a time blocking planner template, you’re also less likely to spend energy haphazardly switching from task to task. Instead, your time blocks create structured focus sessions with one singular goal so your attention won’t waver until the end of a block.

If you’re unsure how to use our free time blocking template, check out this sample schedule:

8 am – Breakfast, check email for updates

9 am – Focus session #1: edit presentation deck

11 am – Company-wide meeting

12 pm – Lunch

1 pm – Focus session #2: review and update quarterly finances

3 pm – Client meeting and site visit

5:30 pm – Wrap up, final communication follow-ups

The time block scheduling can be beneficial for all types of tasks and for anyone, from busy moms to CEOs.

Missing focus in your life? Open our free daily time blocking template and create a schedule that works for you.

Time blocking is a valuable time management tool that helps structure your daily schedule and maximize productivity. In doing so, you're able to prioritize multiple tasks, reduce distractions, and set clear goals for what you want to achieve in a specific amount of time.

Our weekly time blocking template includes editable time blocks, making it easy for you to organize your daily tasks and make adjustments as you go. Best practices for using this template include:

• Be intentional about the tasks you're committing to. Prioritize tasks that will make the most impact.
• Make realistic estimates for how long it will take you to complete individual tasks.
• Avoid burnout by taking breaks throughout your work day.
• Track your progress, and adjust the template as needed.