In a hybrid work world, the idea of a daily meeting may sound as appealing as a daily visit to the dentist. Some of your team may appreciate the time to connect — but how do you make sure everyone's on board, on task, and on track for a productive day ahead?
Running an effective and efficient standup meeting takes planning, time, and effort. But done well, stand-ups build transparency and project momentum. To help you decide if a daily stand-up is right for your team, this article covers stand-up goals, advantages, and pitfalls—plus a few tips to keep yours on track.
Daily stand-ups (also called daily syncs, scrums, or huddles) are a fixture of agile methodology. They’re quick organizational meetings that occur each day, when team members give and receive status updates about the current team project.
Originally, the “stand-up” label was literal—with participants on their feet—to keep the meeting short and sweet. Remote work transformed the practice into more of a daily “sit-down,” but its original intention remains.
Learn how teams across the world are running daily syncs using our free FigJam template
Daily team status reports guarantee every team member is on the same page about where the project is and where it’s going. So in stand-ups, agile team leaders typically cover three questions:
The expansion of remote work has led to a new format for the daily stand-up: asynchronous meetings. By using a collaborative virtual whiteboard, remote team members can input answers to daily questions in a shared digital space. The entire team can then review the responses on their own time (and time zone) or during virtual meetings.
Running a 15-minute daily scrum meeting sounds straightforward, but these three steps help ensure every stand-up is valuable for everyone involved.
Step 1: Schedule a recurring meeting.
Using your company’s calendar app, create a recurring 15-30 minute event and invite all the stakeholders that should be involved. If you’re working from different time zones, consider sending out a poll to find the best time.
Stand-up scheduling tips
Once you have a set time for your daily scrum, keep it there. According to Forbes, consistency is one of 11 key components to consider when running a meeting. If attendance is required, make that clear to participants. Stand-up team leaders can also set automated reminders to ensure everyone shows up.
Step 2: Prep in advance.
Everyone should come prepared. According to Inc. magazine, “Effective meetings are effective because they get right to the heart of the matter.” So if you’re in charge of the team, review the current project status and revisit notes from past stand-ups.
If you’re not the team leader, consider how you’ll answer the daily scrum questions. That way, you can pay more attention to others during the meeting, and consider how you might support your team.
Step 3: Keep stand-ups casual and engaging.
If all team members are joining in person, meeting in an open area (instead of a boardroom) can keep things quick and casual. However, if you have even a few remote team members, consider having everyone meet via video conference so that each team member can participate equally. If you use a video conferencing platform, be sure that all participants get used to engaging virtually, suggests The Washington Post. That way, everyone feels seen, heard and valued.
Still not sure a daily huddle is worth your team's time? Consider these benefits and downsides.
Benefits of daily stand-ups
Drawbacks of daily stand-ups
Daily huddles should follow a structure, but they don’t have to feel routine. Depending on your project or department, you might change the questions you ask or the visual aids you use. Try alternating these approaches:
Try an online whiteboard to make virtual and hybrid stand-ups easy to organize. A daily stand-up template allows you to dive right into the process and make daily updates, so you can keep track of everyone’s work. If you have a lot to discuss, templates can help you track goals effectively.
Daily huddles can be indispensable for team progress and morale with these FigJam tips for effective meetings:
Most teams appreciate a regular status check—especially when you take steps to ensure your stand-ups are valuable.
Whether you’re holding your first stand-up or refining your current process, Figma’s collaborative design tools make every huddle count. Here you'll find online whiteboards, ready-made templates, and dozens of other tools to turn your daily stand-up into a team-building highlight.